How To Copy And Paste Multiple Items In Windows

The Windows clipboard is used for temporary data storage and transfer between documents or applications, via copy and paste.

An example of the clipboard in action is if you ‘copy’ some text from a document to put into another document – that text is stored in the clipboard. When you ‘paste’ the text, it is retrieved from there and moved into the new document.

Windows clipboard has two major limitations:

1. You can only copy 1 item at a time. If you want to copy 4 different sentences from a letter into another letter you must copy and paste each sentence individually which requires lots of swapping back and forth between the letters – and trying to find the specific text to copy all over again…

This limitation applies to all types of data copied, including pictures and text – you can’t copy and paste multiple items, only one at a time.

2. The copied data is only stored temporarily in the clipboard. When your computer shuts down, the contents of the clipboard are lost forever.

These limitations can waste a lot of your time if you frequently need to copy and paste multiple items. Ditto Clipboard Manager extends the capability of Windows clipboard to eliminate both these issues.

What Is Ditto Clipboard Manager?

It is an extension to the standard Windows clipboard that lets you copy and paste multiple items. When you copy something, Ditto takes what you copied and stores it permanently in its own database to retrieve (i.e. paste) at a later time.

You can access and ‘paste’ any of those stored items later – and the items will still be available after the computer has shut down and restarted. Ditto can save any type of information that can be put on the clipboard e.g. text, images, screenshots, html or custom formats.

How To Use Ditto Clipboard Manager?

1. Download it from the developer here – the main download is the standard 32bit installation program but there are also 64bit and portable versions available.

2. Install it – during installation you will be asked if you want Ditto to run at startup (untick this checkbox if you prefer to start it manually). You can change this startup behavior later in the program’s Options if required.

Note: if your firewall asks to let Ditto receive incoming connections, choose not to allow these unless you are an advanced user who wishes to transfer copied items from Ditto over your own network (to other computers).

3. Run the program – it will appear as a blue ball in the system tray at bottom right of the screen.

4. Copy as many things to the clipboard as you like by copying in the usual way – these items will be stored in Ditto’s database for you to paste later.

5. When you want to paste items, make sure your mouse cursor is positioned where you want the data to be pasted into e.g. in a document or email.

6. Open Ditto by clicking its blue icon in the system tray (or by pressing its Hot Key which is CTRL plus the single quote ‘ key).

The clipboard window appears as shown in the example below:

ditto1

Ditto Clipboard window

The most recently copied entry is displayed first in the list. Hovering over an entry displays the full description and the date/time added to Ditto’s clipboard.

7. Double click or press enter on an item to paste it into the position you previously selected.

Tips On Using Ditto

  • To keep the clipboard window displayed all the time, press both CTRL and Spacebar at the same time – pressing them again toggles back to hiding the clipboard window after use.
  • If you have lots of items stored in Ditto you can search for an item by typing into the search box at the bottom.

In the example below, I wanted to find the one saved item that included the word ‘vector’ – the list of saved items narrows down dynamically as you type so just typing ‘vec’ reduced the items to just the correct one, ready for pasting:

ditto2

Searching for a specific item

  • Options for advanced users – right click on the Ditto program icon in the system tray and select ‘Options’ to display an array of options. See the developer’s wiki for full documentation.
  • As with any clipboard, you can’t paste an item into a program that is not capable of accepting the pasted format e.g. you can’t paste an image into Notepad but you can paste it into Word or a graphics program.

Conclusion

Ditto Clipboard Manager is an excellent productivity tool which saves a lot of time when doing repetitive copy and pastes. It is one of those programs that, once you have used it for a while, you can’t do without – and you wonder why Microsoft never bothered to include this type of feature in Windows…

The program is simple to use yet has many extra powerful features such as the ability to search within saved items and to transfer items over a network.

[Note: the Microsoft Office Clipboard (Office 2007+) lets you copy up to 24 items from Office documents or other programs and paste them into another Office document. However, these are only available in Office programs and are also temporary – they are lost when you exit all Office programs.]

1 Response to: "How To Copy And Paste Multiple Items In Windows"

  1. alberto says:

    Interesting Post!
    I use this one http://goo.gl/mcgblY to copy and paste multiple items, it works nice